“Workplace productivity” isn’t exactly the most exciting phrase. Task management is often seen as a necessary evil. You have to communicate and keep track of everything as a team, so that means you need a method, no matter how inconvenient. There’s a tendency for many companies to simply commit to whatever options Microsoft offers and never think outside the box. Or worse, not have any specific method in place, and deal with the slog of chat windows, to-do lists, calendars, and endless emails.
Luckily, there are now a handful of great options out there that make productivity not only manageable, but downright appealing. Say goodbye to your outdated jumble of choices and embrace a few that are sleek, intuitive, and even fun.
Slack is a communication app that lets you create an infinite number of chat channels for different teams, projects, etc. Workers can also message each other directly through the app. It’s ridiculously easy to use, and encourages camaraderie among teams, not to mention it solves all those “reply all” issues. It can also integrate with a number of other apps, and with popular storage systems like Dropbox and Google Drive.
Trello works a bit like sticky notes, except you don’t have to worry about the paper and pen part. The app lets you organize different teams or projects into boards. You can then create tasks and move them around the board to show what progress has been made for each task. It’s a great choice for those who need to meet deadlines and stay on top of heavy workflows. There’s something exciting about moving cards across the board.
Asana focuses on tasks as well. Like Trello, you can set up tasks and deadlines and see visually how they all stack up. It also has provides message so that you can discuss the tasks you are working on as you complete them. The subtasks feature is nice as well; you can build whole trees that show the component parts of everything that needs to be done.
Intraboom is perfect if you need a one-stop shop. You can manage tasks, organize group and private chats, set up your calendar, and store files, all in the same location. There’s a central dashboard that pops up right when you log in, so you can quickly navigate to whatever’s most pressing. It’s a nice option for those who might be new to tech, since the software is very intuitive.
Originally, JIRA was designed primarily for software engineers. It’s still probably the best tool around for dev teams, but it’s also finding favor among designers, QA testers, and any team that needs to work together constantly. JIRA makes it simple to organize who is doing what, and even when that changes every couple of hours.
Changing what you do to promote productivity might seem like a big step, but it yields big rewards. Exploring new apps and options can save you and your team significant time and money in the long run.
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